Introduction
At Stoneleigh Coronation Masonic Lodge (“we,” “our,” or “the Lodge”), we are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, process, and store your information when you interact with us, whether through our website, during membership applications, or as a current member.

Information We Collect
We may collect the following types of personal information:
For Enquirers and Potential Members:

Name and contact details (email address, phone number, postal address)
Background information provided in your application
References or recommendations
Any additional information you choose to share during the application process

For Members:
Personal details (including date of birth, occupation)
Contact information
Banking details (for membership fees and charitable donations)
Attendance records
Masonic rank and progression
Dietary requirements or health information relevant to Lodge events
Photographs from Lodge events (with consent)

How We Use Your Information
We use your personal information for the following purposes:

Processing membership applications
Administering your membership
Communicating Lodge information, events, and news
Managing attendance at meetings and events
Processing membership fees and donations
Maintaining records of your Masonic progress
Fulfilling our obligations to the Provincial Grand Lodge and United Grand Lodge of England
Facilitating contact between members

Legal Basis for Processing
We process your personal data on the following legal grounds:

Consent: Where you have explicitly agreed to the use of your data
Contractual necessity: To fulfill our obligations to you as a member
Legitimate interests: Where processing is necessary for the running of the Lodge
Legal obligation: Where we need to comply with a legal requirement

Data Sharing
We may share your personal information with:

Provincial Grand Lodge and United Grand Lodge of England
Other Masonic organizations (with your consent)
Service providers who assist us with administration (such as secure payment processors)
Other members (limited to information necessary for Lodge functions)

We will never sell your personal data to third parties or share it for marketing purposes.

Data Security
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, accidental loss, or destruction. Access to your personal information is restricted to those with a legitimate need to know.

Data Retention
We will retain your personal information for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal, regulatory, or internal policy requirements. For former members, we maintain limited historical records for archival and historical research purposes.

Your Rights
Under data protection law, you have rights including:

The right to access your personal data
The right to rectification of inaccurate data
The right to erasure (in certain circumstances)
The right to restrict processing
The right to data portability
The right to object to processing

To exercise any of these rights, please contact our Data Protection Officer.
Cookies and Website Usage

Our website uses cookies to enhance your browsing experience. These collect anonymous information about how visitors use our site. You can disable cookies in your browser settings if you prefer.

Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or regulatory requirements. We will notify members of significant changes.

Contact Information
If you have any questions about this Privacy Policy or how we handle your personal information, please contact:
Data Protection Officer
Stoneleigh Coronation Masonic Lodge
Sutton Masonic Hall,
9 Grove Road, Sutton, Surrey, SM1 1BB

Email: lodge[AT]suttonfreemasons.org.uk

Complaints
If you have concerns about our data processing activities, please contact us first. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk if you believe that we have not complied with data protection laws.
Last Updated: March 2025